Update: 13/02/2024
The attendance at the 2024 AGM was well attended, and members from 6 clubs were present. The clubs represented were Carleon PC, Cardiff Harlequins PC, Monkstone PC, Pontyclun PC, SWBRC-PS and Ystradowen PC (observation only).
- Full Members: 8
- League Members:17
- Associate Members: 1
- Observers: 3
- Total: 29
The published agenda was followed with no nominations for the Executive presented before the meeting and one item for AOB from Pontyclun PC.
The president reported on the WPA’s 2023 activities and some current and future discussion points. for members to consider. The President’s Report will be issued with the AGM Minutes.
The Treasurer reported on the 2023 financial year. Unfortunately, the auditor could not complete the audit before the AGM, so the membership did not accept it. The report will be presented to the membership at the first opportunity. However, a draft budget for 2024 was presented.
The motion submitted by the Executive was unanimously passed (For 25 votes, Against 0 votes, Abstentions: 0 votes) by the membership able to vote, and Sean Smith was elected unopposed as WPA Secretary.
The revised documentation is now available on the website.
The single AOB was concerning the lack of any Ordinary General Meetings (OGM) in 2023. The President stated that he was aware of this and had no excuse to offer. However, it was clearly stated that OGM’s will be timetabled for 2024.
Update: 19/01/2024
The Executive Committee has submitted the following Motion:
Members have submitted the following Nominations:
- National Secretary – Sean Smith
- Director of Development – None
- Director of Public Relations – None
As there have been no nominations for the vacant positions, members are reminded that:
“At the AGM, nominations on the day can only be accepted for positions for which there has been no prior nomination, or for a vacancy that has occurred since the issue of the notice, and must be submitted on the prescribed form prior to the commencement of business.”
The members are also reminded that ensuring the Association has a full Executive Committee and proper WPA running is in their best interests.
Additional Documentation:
- AGM Agenda
- 2023 AGM Minutes | Uploaded 17/01/2024
Update: 13/01/2024
The opportunity to submit nomination and motion forms is now closed.
The Executive has received one nomination form and one motion to amend the Constitution, Rule & Discipline, version 3.8.
Update: 07/01/2024
Preliminary Notice.
ANNUAL GENERAL MEETING
(Followed by the Annual Presentation)
This will be held at
Monkstone Petanque Club
The Penylan Club
Marlborough Road
Cardiff
CF23 5BJ
On
Saturday 27th January 2024
Commencing at 05:30 p.m.
We confirm that the following positions are vacant in line with the published Constitution.
- National Secretary – Two-year term.
- Director of Development – Two-year term.
- Director of Public Relations – One-year term.
The following documents are available to download:
The WPA must receive all nomination and motion forms by midnight on 6 January 2024.
Key Dates:
- 22/12/2023 – Provisional Notice is Published (36 days before the AGM)
- 06/01/2024 – Nomination and Motion Forms Submitted (21 days before the AGM)
- 13/01/2024 – Required documentation to be issued (14 days days before the AGM)